Farina, Cynthia R. and Newhart, Mary J., (2013). Rulemaking 2.0: Understanding and Getting Better Public Participation (IBM Center for the Business of Government Report, Using Technology Series). Washington, DC: IBM Center for the Business of Government.
More than a decade after the launch of Regulations.gov, the government-wide federal online rulemaking portal, and nearly four years since the Obama Administration directed agencies to use “innovative tools and practices that create new and easier methods for public engagement,” there are still more questions than answers about what value social media and other Web 2 .0 technologies can bring to rulemaking–and about how agencies can realize that value.More
This report, commissioned by the IBM Center for the Business of Government, begins to provide those answers. Drawing on insights from a number of disciplines and on three years of actual experience in the Regulation Room project, CeRI researchers explain the barriers that new rulemaking participants must overcome. And they make specific recommendations for lowering these barriers using outreach strategies, information design, and choice of participation tools. Although the particular focus is public participation in the context of rulemaking, much of what is discussed here will help any government or civil society group seeking broader, better public engagement in complex policy decisions.Less
Farina, C.R., Epstein, D., Heidt, J.B., & Newhart, M.J. (2013) Regulation Room: Getting "More, Better" Civic Participation in Complex Government Policymaking, Transforming Government: People, Process and Policy, Vol. 7 Iss: 4, pp. 501 - 516.
Purpose - Rulemaking (the process agencies use to make new health, safety, social and economic regulations) is one of the U.S. government's most important policymaking methods and has long been a target for eGovernment efforts. Although broad transparency and participation rights are part of its legal structure, significant barriers prevent effective engagement by many citizens.
Design/methodology/approach - RegulationRoom.org is an online experimental eParticipation platform, designed and operated by CeRI, the cross-disciplinary Cornell eRulemaking Initiative. Using the Regulation Room as a case study, this paper addresses what capacities are required for effective civic engagement and how they can be nurtured and supported by an online participation system.
Findings - Our research suggests that effectively designing and deploying technology, although essential, is only one dimension of realizing broader, better online civic engagement. Effective eParticipation systems must be prepared to address procedural, social, and psychological barriers that impede citizens’ meaningful participation in complex policymaking processes. Our research also suggests the need for re-conceptualizing the value of broad civic participation to the policymaking processes and for recognizing that novice commenters engage with policy issues differently than experienced insiders.
Practical implications - The paper includes a series of strategic recommendations for policymaking seeking public input. While it indicates that a broader range of citizens can indeed be meaningfully engaged, it also cautions that getting better participation from more people requires the investment of resources. More fundamental, both government decisionmakers and participation designers must be open to recognizing non-traditional forms of knowledge and styles of communication – and willing to devise participation mechanisms and protocols accordingly.
Originality/value - This paper describes lessons from a unique design-based research project with both practical and conceptual implications for more, better civic participation in complex government policymaking.
Epstein, D., Newhart, M., & Vernon, R. (forthcoming). Not by Technology Alone: The “Analog” Aspects of Online Public Engagement in Policymaking. Government Information Quarterly.
Between Twitter revolutions and Facebook elections, there is a growing belief that information and communication technologies are changing the way democracy is practiced. The discourse around e-government and online deliberation is frequently focused on technical solutions and based in the belief that if you build it correctly they will come. This paper departs from the literature on digital divide to examine barriers to online civic participation in policy deliberation.More
While most scholarship focuses on identifying and describing those barriers, this study offers an in-depth analysis of what it takes to address them using a particular case study. Based in the tradition of action research, this paper focuses on analysis of practices that evolved in Regulation Room - a research project of CeRI (Cornell eRulemaking Initiative) that works with federal government agencies in helping them engage public in complex policymaking processes. It draws a multidimensional picture of motivation, skill, and general political participation divides; or the “analog” aspects of the digital divide in online civic participation and policy deliberation.Less
Farina, C.R., Newhart, M.J., Heidt, J., & Solivan, J. (2013). Balancing Inclusion and "Enlightened Understanding" in Designing Online Civic Participation Systems: Experiences from Regulation Room. Proceedings of the 14th Annual International Conference on Digital Government Research. Quebec City, Quebec: ACM.
New forms of online citizen participation in government decision making have been fostered in the United States (U.S.) under the Obama Administration. Use of Web information technologies have been encouraged in an effort to create more back-and-forth communication between citizens and their government. These "Civic Participation 2.0" attempts to open the government up to broader public participation are based on three pillars of open government---transparency, participation, and collaboration.More
Thus far, the Administration has modeled Civic Participation 2.0 almost exclusively on the Web 2.0 ethos, in which users are enabled to shape the discussion and encouraged to assess the value of its content. We argue that strict adherence to the Web 2.0 model for citizen participation in public policymaking can produce "participation" that is unsatisfactory to both government decisionmakers and public participants. We believe that successful online civic participation design must balance inclusion and "enlightened understanding," one of the core conditions for democratic deliberation. Based on our experience with Regulation Room, an experimental online participation platform trying to broaden meaningful public engagement in the process federal agencies use to make new regulations, we offer specific suggestions on how participation designers can strike the balance between ease of engagement and quality of engagement---and so bring new voices into the policymaking process through participating that counts.Less
Farina, C.R., Epstein, E., Heidt, J., & Newhart, M.J. (2012). Knowledge in the People: Rethinking "Value" in Public Rulemaking Participation. Wake Forest Law Review, 47(5), 1185-1241.
A companion piece to Rulemaking vs. Democracy: Judging and Nudging Public Participation that Counts, this Essay continues to examine the nature and value of broader public participation in rulemaking. Here, we argue that rulemaking is a “community of practice,” with distinctive forms of argumentation and methods of reasoning that both reflect and embody craft knowledge.More
Rulemaking newcomers are outside this community of practice: Even when they are reasonably informed about the legal and policy aspects of the agency’s proposal, their participation differs in kind and form from that of sophisticated commenters. From observing the actual behavior of rulemaking newcomers in the Regulation Room project, we suggest that new public participation is often, if not predominantly, experiential in nature and narrative in form. We argue that it is unrealistic to expect that rulemaking newcomers can be significantly inculcated into the norms and methods of the existing rulemaking community of practice. Yet, the potential policymaking value of the on-the-ground, situated knowledge they can bring to the discussion justifies efforts to expand our understanding of the kinds of comments that should “count” in the process. We take some first steps in that direction in this Essay.Less
Solivan, J. & Farina, C.R. (2013). Regulation Room: How the Internet Improves Public Participation in Rulemaking. Proceedings of the Marine Safety & Security Council, 69(4) and 70(1), 58-82.
Cornell eRulemaking Initiative (CeRI) designed and operated Regulation Room, a pilot project that provides an online environment for people and groups to learn about, discuss, and react to selected proposed federal rules.More
The project is a unique collaboration between CeRI academic researchers and the government. The U.S. Department of Transportation (USDOT) was CeRI's first agency partner and chose Regulation Room as its first open government "flagship initiative." USDOT received a White House Open Government Leading Practices Award for its collaboration in the project. CeRI owns, designs, operates, and controls Regulation Room, but works closely with partner agencies to identify suitable "live" rulemakings for the site and to evaluate success after a rule closes.Less
Park, J., Cardie, C., Farina, C.R., Klingel, S., Newhart, M., & Vallbé, J.J. (2012). Facilitative Moderation for Online Participation in eRulemaking. Proceedings of the 13th Annual International Conference on Digital Government Research. College Park, MD: ACM.
This paper describes the use of facilitative moderation strategies in an online rulemaking public participation system. Rulemaking is one of the U.S. government’s most important policymaking methods.More
Although broad transparency and participation rights are part of its legal structure, significant barriers prevent effective engagement by many groups of interested citizens. Regulation Room, an experimental open-government partnership between academic researchers and government agencies, is a socio-technical participation system that uses multiple methods to lower potential barriers to broader participation. To encourage effective individual comments and productive group discussion in Regulation Room, we adapt strategies for facilitative human moderation originating from social science research in deliberative democracy and alternative dispute resolution [24, 1, 18, 14] for use in the demanding online participation setting of eRulemaking. We develop a moderation protocol, deploy it in “live” Department of Transportation (DOT) rulemakings, and provide an initial analysis of its use through a manual coding of all moderator interventions with respect to the protocol. We then investigate the feasibility of automating the moderation protocol: we employ annotated data from the coding project to train machine learning-based classifiers to identify places in the online discussion where human moderator intervention is required. Though the trained classifiers only marginally outperform the baseline, the improvement is statistically significant in spite of limited data and a very basic feature set, which is a promising result.Less
Farina, C.R., Heidt, J., Newhart, M.J., & Vallbé, J.J. (2012). RegulationRoom: Field-Testing An Online Public Participation Platform During USA Agency Rulemakings. In M. Gascoì (Ed.), Proceedings of 12th European Conference on eGovernment. Reading: Academic Publishing International.
Rulemaking is one of the U.S. government's most important policymaking methods. Although broad transparency and participation rights are part of its legal structure, significant barriers prevent effective engagement by many groups of interested citizens.More
RegulationRoom, an experimental open-government partnership between academic researchers and government agencies, is a socio-technical participation system that uses multiple methods to alert and effectively engage new voices in rulemaking. Initial results give cause for optimism but also caution that successful use of new technologies to increase participation in complex government policy decisions is more difficult and resource-intensive than many proponents expect.Less
Farina, C.R., Newhart, M., & Heidt, J. (2012). Rulemaking vs. Democracy: Judging and Nudging Public Participation that Counts. Michigan Journal of Environmental & Administrative Law, 2(1), 123-217.
Open government enthusiasts assume that more public participation will lead to better government policymaking: If we use technology to give people easier opportunities to participate, they will use these opportunities to participate effectively.More
However, experience with technology-enabled rulemaking (e-rulemaking) belies this assumption. Engagement of new participants most often takes the form of mass comment campaigns orchestrated by advocacy groups. Challenging the conventional highly negative response to mass commenting, Prof. Nina Mendelson has recently argued that, in a democratic government, agencies should give at least some weight to the value preferences expressed in such comments when rulemaking involves value judgments. Engaging this important argument, we propose a framework for assessing the value of technology-enabled rulemaking participation. Our position -- that the types of preferences expressed in mass comments may be good enough for electoral democracy but they are not good enough for even heavily value-laden rulemaking -- challenges both the Web 2.0 ethos and the common open-government belief that more public participation, of any kind, is a good thing. In rulemaking and similar complex policymaking processes, more public participation is good only if it is the kind of participation that has value in the process. We offer specific principles of participation-system design that are drawn from both normative conceptions of the responsibilities of a democratic government and from the design-based research being carried on by the CeRI (Cornell eRulemkaing Iniative) in the Regulation Room project. We argue that design of civic engagement systems must involve a purposeful and continuous effort to balance “more” and “better” participation, and stress that a democratic government should not actively facilitate public participation that it does not value.Less
Farina, C. R., Newhart, M. J., Cardie, C., & Cosley, D. (2011). Rulemaking 2.0. University of Miami Law Review, 65( 2), 395-448.
In response to President Obama's Memorandum on Transparency and Open Government, federal agencies are on the verge of a new generation in online rulemaking. However, unless we recognize the several barriers to making rulemaking a more broadly participatory process, and purposefully adapt Web 2.0 technologies and methods to lower those barriers, Rulemaking 2.0 is likely to disappoint agencies and open-government advocates alike.More
This article describes the design, operation, and initial results of Regulation Room, a pilot public rulemaking participation platform created by a cross-disciplinary group of Cornell researchers in collaboration with the Department of Transportation. Regulation Room uses selected live rulemakings to experiment with human and computer support for public comment. The ultimate project goal is to provide guidance on design, technological, and human intervention strategies, grounded in theory and tested in practice, for effective Rulemaking 2.0 systems.
Early results give some cause for optimism about the open-government potential of Web 2.0-supported rulemaking. But significant challenges remain. Broader, better public participation is hampered by 1) ignorance of the rulemaking process; 2) unawareness that rulemakings of interest are going on; and 3) information overload from the length and complexity of rulemaking materials. No existing, commonly used Web services or applications are good analogies for what a Rulemaking 2.0 system must do to lower these barriers. To be effective, the system must not only provide the right mix of technology, content, and human assistance to support users in the unfamiliar environment of complex government policymaking; it must also spur them to revise their expectations about how they engage information on the Web and also, perhaps, about what is required for civic participation.
Farina, C. R., Miller, P., Newhart, M. J., Cardie, C., Cosley, D., & Vernon, R. (2011). Rulemaking in 140 Characters or Less: Social Networking and Public Participation in Rulemaking. Pace Law Review, 31(1), 382-463.
Rulemaking – the process by which administrative agencies make new regulations -- has long been a target for e-government efforts. The process is now one of the most important ways the federal government makes public policy. Moreover, transparency and participation rights are already part of its legal structure. The first generation of federal e-rulemaking involved putting the conventional process online by creating an e-docket of rulemaking materials and allowing online submission of public comments. Now the Obama Administration is urging agencies to embark on the second generation of technology-assisted rulemaking, by bringing social media into the process.More
In this article we describe the initial results of a pilot Rulemaking 2.0 system, Regulation Room, with particular emphasis on its social networking and other Web 2.0 elements. (A companion article, Rulemaking 2.0, gives a more general overview of the project and is forthcoming in Miami Law Review). Web 2.0 technologies and methods seem well suited to overcoming one of the principal barriers to broader, better public participation in rulemaking: unawareness that a rulemaking of interest is going on. We talk here about the successes and obstacles to social-media based outreach in the first two rulemakings offered on Regulation Room. Our experience confirms the power of viral information spreading on the Web, but also warns that outcomes can be shaped by circumstances difficult, if not impossible, for the outreach effort to control.
There are two additional substantial barriers to broader, better public participation in rulemaking: ignorance of the rulemaking process, and the information overload of voluminous and complex rulemaking materials. Social media are less obviously suited to lowering these barriers. We describe here the design elements and human intervention strategies being used in Regulation Room, with some success, to overcome process ignorance and information overload. However, it is important to recognize that the paradigmatic Web 2.0 user experience involves behaviors fundamentally at odds with the goals of such strategies. One of these is the ubiquitousness of voting (through rating, ranking, and recommending) as “participation” online. Another is what Web guru Jacok Neilsen calls the ruthlessness of users in moving rapidly through web sites, skimming rather than carefully reading content and impatiently seeking something to do quickly before they move on. Neither of these behaviors well serves those who would participate effectively in rulemaking. For this reason, Rulemaking 2.0 systems must be consciously engaged in culture creation, a challenging undertaking that requires simultaneously using, and fighting, the methods and expectations of the Web.
Bruce, T.L., Cardie, C., Farina, C.R., & Purpura, S. (2008). Facilitating Issue Categorization & Analysis in Rulemaking. Proceedings of the 9th Annual International Conference on Digital Government Research. Montreal, Canada: Digital Government Society of North America.
One task common to all notice-and-comment rulemaking is identifying substantive claims and arguments made in the comments by stakeholders and other members of the public. Extracting and summarizing this material may be helpful to internal decisionmaking; to produce the legally required public explanation of the final rule, it is essential.More
When comments are lengthy or numerous, natural language processing and machine learning techniques can help the rulewriter work more quickly and comprehensively. Even when a smaller volume of comment material is received, the ability to annotate relevant portions and store information about them in a way that permits retrieval and generation of reports can be useful to the agency, especially over time. We describe a prototype application for these purposes. The Workspace for Issue Categorization and Analysis (WICA) allows the rulewriter to create a list of relevant substantive categories and assign them to marked portions of comment text. She can then retrieve all instances of a given issue within the comment pool. Preliminary results of experiments that apply text categorization and active learning methods to comment sets suggest that these techniques can facilitate the marking and category assignment process in lengthy or numerous comment sets. WICA will incorporate these techniques. Other possible applications of WICA within the rulemaking process are discussed.Less
Cardie, C. , Farina, C.R., Aijaz, A., Rawding, M., & Purpura, S. (2008). A Study in Rule-Specific Issue Categorization for e-Rulemaking. Proceedings of the 9th Annual International Conference on Digital Government Research. Montreal, Canada: Digital Government Society of North America.
We address the e-rulemaking problem of categorizing public comments according to the issues that they address. In contrast to previous text categorization research in e-rulemaking, and in an attempt to more closely duplicate the comment analysis process in federal agencies, we employ a set of rule-specific categories, each of which corresponds to a significant issue raised in the comments.More
We describe the creation of a corpus to support this text categorization task and report interannotator agreement results for a group of six annotators. We outline those features of the task and of the e-rulemaking context that engender both a non-traditional text categorization corpus and a correspondingly difficult machine learning problem. Finally, we investigate the application of standard and hierarchical text categorization techniques to the e-rulemaking data sets and find that automatic categorization methods show promise as a means of reducing the manual labor required to analyze large comment sets: the automatic annotation methods approach the performance of human annotators for both flat and hierarchical issue categorization.Less
Cardie, C., Farina, C.R., Rawding, M., & Aijaz, A. (2008). An eRulemaking Corpus: Identifying Substantive Issues in Public Comments. Proceedings of the 9th Annual International Conference on Digital Government Research. Montreal, Canada: Digital Government Society of North America.
We describe the creation of a corpus that supports a real-world hierarchical text categorization task in the domain of electronic rulemaking (eRulemaking). Features of the task and of the eRulemaking domain engender both a non-traditional text categorization corpus and a correspondingly difficult machine learning task.More
Interannotator agreement results are presented for a group of six annotators. We also briefly describe the results of experiments that apply standard and hierarchical text categorization techniques to the eRulemaking data sets. The corpus is the first in a series of related sentence-level text categorization corpora to be developed in the eRulemaking domain.Less
Purpura, S., Cardie, C., & Simons, J. (2008). Active Learning for e-Rulemaking: Public Comment Categorization. Proceedings of the 9th Annual International Conference on Digital Government Research. Montreal, Canada: Digital Government Society of North America.
We address the e-rulemaking problem of reducing the manual labor required to analyze public comment sets. In current and previous work, for example, text categorization techniques have been used to speed up the comment analysis phase of e-rulemaking by classifying sentences automatically, according to the rule-specifc issues or general topics that they address.More
Manually annotated data, however, is still required to train the supervised inductive learning algorithms that perform the categorization. This paper, therefore, investigates the application of active learning methods for public comment categorization: we develop two new, general-purpose, active learning techniques to selectively sample from the available training data for human labeling when building the sentence-level classiers employed in public comment categorization. Using an e-rulemaking corpus developed for our purposes, we compare our methods to the well-known query by committee (QBC) active learning algorithm and to a baseline that randomly selects instances for labeling in each round of active learning. We show that our methods statistically signifcantly exceed the performance of the random selection active learner and the query by committee (QBC) variation, requiring many fewer training examples to reach the same levels of accuracy on a held-out test set. This provides promising evidence that automated text categorization methods might be used effectively to support public comment analysis.Less
Committee on the Status and Future of Federal e-Rulemaking (U.S.), & American Bar Association. (2008). Achieving the Potential: The Future of Federal E-Rulemaking. Chicago: Section of Administrative Law and Regulatory Practice, American Bar Association.
Cardie, C., Farina, C.R., Bruce, T., & Wagner, E. (2006). Using Natural Language Processing to Improve e-Rulemaking. Proceedings of the 7th Annual International Conference on Digital Government Research. San Diego, CA: Digital Government Research Center.
Cardie, C., Farina, C.R., Bruce, T., & Wagner, E. (2006). Better Inputs for Better Outcomes: Using the Interface to Improve e-Rulemaking. Proceedings of the Workshop on eRulemaking at the Crossroads, 7th Annual International Conference on Digital Government Research. San Diego, CA: Digital Government Research Center.
We believe that e-rulemaking does indeed have potential to increase both the transparency of, and participation in, regulatory policymaking. We argue in this paper that this potential can be realized only if the public interface at www.regulations.gov is substantially redesigned.