A basic understanding of the United States legal system is essential to knowing what to look for and where to find it. The legal system is actually three parallel systems -- federal law, state law, and administrative law -- operating under the authority of the US and state Constitutions. The primary law of each system flows from three primary sources:
In order to research effectively, you must determine if the issue involves federal or state law and what type of primary law applies.
To determine what law applies, you can turn to secondary sources. This catch –all category of legal materials is essentially everything that is NOT primary law. Secondary sources are materials that explain, analyze,critique or help you find the law. Examples are:
Many researchers recommend beginning with secondary sources because these helpful materials are a rich source of citationsto the primary law.
A case is a written decisions issued by a court, often referred to as a judicial opinion or decision. Cases are compiled in print sets called case reports or reporters. Federal courts and state courts use a similar hierarchical organization (lowest to highest): trial court, appellate court, highest court. Courts at each level publish their decisions in chronological order in an official case reporter. Commercial entities, such as West, also publish cases. Federal reports, West's Regional Reporters, and NY reports are in the Reading Room. Other state case reporters are shelved with the state materials on the fourth floor.
Case law is available on Westlaw, Lexis, Findlaw, Cornell Legal Information Institute, and individual court web pages. For example, the NY Court of Appeals provides access to its recent decisions. The free web sites do not generally have cases issued before 1990, although collections of United States Supreme Court decisions may go back farther.
A standard three-part citation lets you know where to find the case:
|Volume Number||Reporter||Page Number|
If the abbreviation for the reporter is perplexing, use Bieber's Guide to Legal Citations [KF246.B582 Reference], Bieber's Guide to Legal Abbreviations [KF246.B58 Reference], or your Blue BookBook to decipher it. If the reporter has gone through volumes 1 – 999, a second series is issued beginning with volume 1 again. In the above example the notation “3d” indicates that the Federal Reporter (F) is now in its third series. Be sure to note which numbered series your citation points to. Westlaw, Lexis and other online legal databases allow you to pull up cases by simply entering the citation in a search box.
Cases are published in the order decided by the court - i.e. in chronological order. A reporter will have cases by different judges on a wide variety of topics following each other: criminal law decision followed by a voting rights decision followed by a malpractice decision. To find cases on a certain topic, there is a case finding tool called a case digest. Every reporter published by West uses the West Digest system, which assigns every legal issue in a case to one of 400+ legal topics and further pigeon holes the issue into a subdivisions called key numbers. The topic, key number, and a short blurb about the legal issue are referred to collectively as "headnotes" and appear as editorial enhancements at the beginning of each case in a West Reporter. By looking up your topic and key number in the digest for your jurisdiction, you will find a list of citations to cases covering the same point.
Learn more about the digest system.
Westlaw incorporates the digest system and allows searching by topic number and key number. Lexis has compiled its own head note system. If there is no digest, researchers can search using keywords or construct Boolean searches to find cases.
You can find a case using party names on both Lexis and Westlaw and most online case law databases as well by entering the litigants’ names in the “find by name search” box.
You can find cases and their citations using print resources by using the Case Name volumes at the end of a West digest set. Some digests have volumes listing cases by Plaintiffs or Defendants or both.
Commercially published codes are not the official law of the jurisdiction, but annotated codes mirror the official codes so the text of the statutes in both sources is the same. However, legal researchers opt for annotated codes due to the editorial enhancements and frequent updates to the print volumes provided by the publishers.
A three-part citation format tells you where to find the statute in the code for your jurisdiction:
|Title Number||Name of Code||Section Number|
If the abbreviation for the name of the code is puzzling, use Bieber's Guide to Legal Abbreviations [KF246.B58 Reference], Bieber's Guide to Legal Citations [KF246.B582 Reference], or your Blue Book. Also be aware that some titles are so large that they fill several volumes. Section 1983 could be in one of 29 volumes of Title 42. All the statutory codes for US jurisdictions are in the Reading Room, and are available on Westlaw, Lexis, and several free web sites, such as FDsys (federal only), Cornell Legal Information Institute, and Findlaw.
Finding a statute in print on a specific subject requires using the soft cover indexes at the end of the set. Westlaw and Lexis provide tables of contents and indexes to statutory codes as well.
An index is the best way to approach subject searching. Since a code is a subject arrangement of the law, your topic may fit under more than one index subject heading and be covered by more than one statute. Using your list of search terms in an index will provide cross-references to additional subject headings. The index will give you the citation to a relevant Title and Section of the code governing your topic. When using the print codes, be sure to look at the same title and section number in the supplement in back of the volume. This pocket part provides the latest changes to the law and cites to recent cases interpreting that statutory section.
Finding a statute by name is sometimes possible. Some annotated codes include a Popular Name Table volume at the end of the Index. Here you can look up statutes by the names people commonly use for them, for example, the Clean Air Act or Endangered Species Act. The Popular Name Table will point you to the appropriate title and section number of the code. Westlaw includes the Popular Name Table as a database (USCA-POP). The Popular Name listing is not available in resources for every jurisdiction and not every statute has a popular name.
The third source of primary law is administrative law or agency law. Administrative agencies Administrative agencies are created by statute and charged with regulating an area of conduct. For example, the federal Food and Drug Administration regulates drug safety by requiring pharmaceutical companies to adhere to testing and reporting procedures. Agencies operate under the jurisdiction's administrative procedures law and the statute that created them (the "enabling law"). The most common form of administrative law encountered by law students and the public is formal rulemaking by agencies that produce regulations. The terms "rules" and "regulations" can be used interchangeably.
Federal agency regulations must be published in proposed form and again in final form. Regulations first appear in the Federal Register (FR), a daily publication that presents agency business in chronological order, showing what is done on a day-to-day basis. Once the regulations are published in final form, they are organized by agency and published in the Code of Federal Regulations (CFR). The CFR is essentially a subject arrangement of regulations and is organized into 50 titles, which are subdivided into parts, and further subdivided into sections. States have followed the federal example for organizing state agency regulations.
The CFR is in the Reading Room as are New York's administrative regulations. Other states' regulations are shelved with the state material on the fourth floor. The FR and CFR and most state regulations are on Westlaw, Lexis, FDsys (federal only), Cornell Legal Information Institute. HeinOnline has a complete run of the FR from its inception in the 1930s. There is not yet online access to every state code on the web.
Secondary sources are materials that discuss, explain, analyze, and critique the law. They are resources about the law, and not the law itself. Frequently used secondary sources include legal encyclopedias, legal dictionaries, Restatements of the law, subject treatises, American Law Reports(all in the Reading Room), and articles in legal periodicals(in the library stacks and online).
Secondary sources come in varying levels of complexity. Some resources such as hornbooks, Nutshells, and the Understanding series target law students. Others are designed for the scholar or practitioner. All secondary sources help the researcher understand the parameters of the research topic and learn the basics about the topic. Researchers who know little about the area of law they are researching should first use a secondary source to gain familiarity with the jargon, issues, key cases and statutes, and history.
Be careful how you use the information you find in secondary sources!
Many secondary Sources are recognized as broad, general resources. They are a great starting place to get fundamental information, but do not cite an encyclopedia as persuasive or binding authority in a legal memo or brief. Just use the resources for your background education and as springboard to cases and other materials.
Likewise, do not cite a hornbook or law student study aid in a legal memo or brief. These are background materials for students and are not persuasive authority.
Treatises, depending on the prestige of the author, are occasionally cited as persuasive authority.
Restatements are recognized authorities by the courts and frequently cited.
Law review articles may be persuasive authority depending on the quality of the article, the credentials of the author and the reputation of the publication.
Comments, articles or case notes written by students are not likely to be persuasive.
Many secondary sources are well known print sets that are easy to spot in law libraries. Legal dictionaries, and Beiber's are in the Reference Collection in the Reading Room. Legal encyclopedias, such as Corpus Juris Secondum (CJS), American Jurisprudence (AmJur), and NY Jurisprudence are multivolume sets in the Reading Room, as are American Law Reports and Restatements of the law. The multivolume sets have indexes where you can look up your search terms.The volumes are updated with pocket parts.
Individual treatises, hornbooks, supplementary sources, and practice materials are often on Reserve behind the Circulation Desk in the Reading Room. They can be found by searching the online catalog, asking a reference librarian, and by scanning the shelves in the appropriate section of the library.
Secondary sources are beginning to appear online in commercial databases. Westlaw and Lexis have legal encyclopedias, ALR, Restatements and several treatises in their secondary materials databases. Loislaw includes several treatises published by Aspen. You are not likely to find free access to a secondary source on the web.
Finding articles using an index
Several indexes to legal literature will help you find relevant articles. Print indexes are multivolume sets that organize articles by topic, author, and/or title to give researchers have a number of ways to find articles on point. Print indexes are organized by year and are not cumulative so researchers must select what year(s) to search and use the volumes covering those years. The print version of Index to Legal Periodicals (ILP) covers articles from the early 1900s forward, while Current Legal Index (CLI) starts with articles written in 1980. Both sets are in the Reading Room.
Online indexes allow you to search the same way, but the search can be done across years, usually from the 1980s forward, eliminating the tedious work of looking up the same topic volume by volume.
Westlaw and Lexis provide access to LRI (which is the online version of CLI). ILP is available on the CUL Gateway.There are no hyperlinks to the f ull texts of articles on ILP and very few on LRI.
Articles contained in online databases can be found the traditional way by author, title or citation. To find articles on a specific topic, researchers search the full text of articles using keywords or phrases. The database will list the articles returned by the search by relevancy ranking, with those using the words more frequently ranking nearer to the top. An efficient researcher will use unique search terms and restrict the term to segments within the article to pare the down the results.
The convenience of immediately having the article at your fingertips makes full text searching very popular with students. The value of having numerous irrelevant articles at your fingertips must be decided by each researcher.
Once an index provides a citation to an article, the next step is to find the cited periodical. To find a print journal, use the online catalog and search using the journal's exact title. The catalog records will give you links to online sources from the university’s databases, such as HeinOnline, Proquest, J-STOR and a call number that tells you where the journal is shelved. Most American law school journals have call numbers beginning with KF10, which means they are shelved on the first floor. The most recent five years of individual journal issues are kept on Special Reserve and will be retrieved for you upon request by the library staff.
Most legal academic periodicals are on Westlaw, Lexis, and HeinOnline. Westlaw has several hundred journals with the full text of articles dating from 1980 forward in the Law Reviews, Journals and Legal Periodicals database. Lexis has a similar collection in its Secondary Legal-Law Reviews & Journals database. HeinOnline has full text articles in PDF from many journals, dating from volume 1 of some journals.
TIPS about legal periodicals
Not every journal is online.
Different databases contain different journals, although there is a great deal of overlap.
Citations to articles written about a specific case can be found by Shepardizing or KeyCiting the case.
Citations to articles about statutes may be listed in the annotations to the statute and at the end of Shepard's or Keycite citing references.
Secondary sources may provide law review citations.
Articles written before 1980s must be found using print indexes and print journals.
Once you have identified useful cases, it is important to update the cases before you rely on them. Updating case law means checking to see if it is still "good law." Using Shepard's or KeyCite, you can determine if a case has been expressly reversed oroverruled or otherwise impacted by subsequent authorities. Shepard's and KeyCite link to authorities that have mentioned your case. It is the researcher's responsibility to see if being mentioned by other courts may have impacted the case.
More information on Shepard’s from Lexis. After logging on through the law shcool page, select “Prepare for Class,” then “Teaching Tools” to find Shepard’s Demos for two short webinars.