Alumni Short

Student Travel Guidelines

Student Travel Policy

For students traveling to moot court competitions, student group conferences, etc. in addition to obtaining prior approval and funding from Dean Miner, an Agreement/Release form must be completed and signed prior to departure and turned in to Linda Majeroni in Room 138.

If this form is not completed and signed, travel is not authorized and the student will not be reimbursed.

In addition, failure to timely complete and submit the required releases or to comply with any of the following Travel Guidelines may result in the Dean of Students cancelling current and/or future funding for the specific student organization. All students traveling must contact Linda Majeroni prior to departure.

Travel Guidelines

1. Contact Linda Majeroni (255-6536) prior to traveling to ensure complying with all requirements, identify funding sources and have Linda either make the travel arrangements or prepare documentation for student(s) to receive "cash advance". Please note that students must make their own hotel reservations and/or rental car reservations and either be reimbursed after the trip or apply for a cash advance prior to the trip---either way, the traveler MUST obtain itemized receipts/proof of payment for all expenses including those items that a cash advance covers.

2. Fill out and turn in the Agreement/Release for Student Travel form to Linda, room 138. The Agreement/Release form is a legal document that Cornell University and the Law School requires to be completed and kept on file. If this form is not filled out and turned in to Linda prior to departure, traveler will not be reimbursed.

3. Obtain itemized receipts and proof of purchase for all travelers. If an itemized receipt is not obtained for any transactions, traveler must list out everything purchased for each transaction, including tax. (Example: 1 subway ticket; registration for X conference, etc.). In most cases, meals/food cannot be reimbursed.

4. Get a tax-exempt form from Linda to request one if traveling within New York State. Cornell does NOT reimburse New York State sales tax.

6. Required to review the following Student Travel Guidelines/Policies document which provides detailed information on allowable and non-allowable expenses, rental car agreements, etc.

7. Reimbursement Procedures (must be completed within 30 days of trip)