a. [Employer] shall designate personnel available to support those in need of assistance around the issue of domestic violence. Designated support personnel’s contact information, including name, phone number, and location, will be included in [Employer] materials and clearly posted.
b. The designated support personnel will assist victimized employees in developing and implementing an individualized domestic violence workplace safety plan. The plan should be written down and shared with the victimized employee and the human resources department. The plan should be revised upon the employee’s request. The plan may include but is not limited to: [detail options that may be available in your workplace, for example, developing procedures for alerting security and/or the police; temporarily relocating the victim to a secure area; assessing the physical layout of the work site to identify possible threats to victim safety; and assessing changes that can be made to enhance safety such as options for voluntary transfer or permanent relocation to a new work site, change of work schedule, reassignment of parking space, escort for entry to and exit from the building, responding to telephone, fax, email or mail harassment, and keeping a photograph of the perpetrator and a copy of any existing court orders of protection in a confidential onsite location and providing copies to reception staff and security personnel]. Plans must address additional concerns if the victim and the perpetrator are both employed by [Employer].
c. In consultation with the victim, security personnel should coordinate with the work site’s computer technology personnel to address victim safety concerns. These concerns include the perpetrator’s use of computer technology to harass or stalk a victim or use of information on [Employer’s] website about a victim to locate and harm the victim. The above-described safety plan should address these concerns, including removing identifying information, such as the victim’s telephone number and office location, from [Employer’s] public websites.
d. [Employer] encourages employees to bring their court orders of protection to the attention of [Name or Position]. Once the employee brings forward the order of protection, [detail where the document will be kept and who will have access to it, for example, in a locked filing cabinet in the HR office, accessible only to the person who initially received it from the employee]. In the case of a workplace emergency requiring the presentation of the order of protection to law enforcement, if [Name or Position] is unavailable to obtain the document, [Name or Position (consider Counsel or Director of HR)] will have access to [location where the order of protection is stored].
e. [Employer] shall comply and assist with enforcement of all known orders of protection, particularly orders in which perpetrators have been ordered to stay away from the work site. If requested by the victim of domestic violence or by law enforcement, [Employer] shall provide any information concerning an alleged violation of an order of protection. [Employer] shall respond to employee requests for information and documentation from the workplace that could support judicial protection efforts or help a victimized employee obtain and maintain safety from an alleged perpetrator, to the greatest extent possible on a case-by-case basis, subject to applicable privacy laws.